AI is increasingly becoming widespread, aiming to make your work life easier and igniting interest among many. Employers are progressively anticipating that staff will incorporate AI into their everyday activities to conserve time and remain informed. With various AI applications asserting to enhance productivity, where should you start?
As a technology writer utilizing AI for improved efficiency, I have assembled a compilation of prevalent AI tools you might soon be required to utilize at work.
Before we delve into the list, here are a few considerations. Firstly, never allow AI to complete tasks on your behalf; instead, permit it to support you. While it may not be apparent at first, studies suggest that permitting AI to take care of everything can reduce your involvement in tasks, resulting in lower performance. Use AI as an instrument, not as a replacement for your intellect.
Secondly, during my exploration, I discovered useful guidance for employing AI in the workplace, which includes refraining from copying and pasting confidential business information into AI applications. AI companies might utilize user interactions to enhance their AI, and disclosing your company’s data is inadvisable. Certain AI tools, such as Google’s Workspace, explicitly mention that they do not use data for training purposes. Always review the terms of service before utilizing them for corporate issues.
Now, let’s examine the AI tools you’re likely to come across in a professional environment. Tip: Mastering these tools could be a significant asset to your resume.
AI Chatbots
The first and most apparent option is the AI chatbot. These are ubiquitous, with notable examples including ChatGPT, Google’s Gemini, Microsoft’s Copilot (powered by ChatGPT), Anthropic’s Claude, and xAI’s Grok. These chatbots serve as excellent starting points since they are prevalent, capable of responding to a variety of job-related queries, and free to try, which allows you to evaluate their effectiveness prior to commitment.
Chatbots are primarily best utilized for inquiring and obtaining responses. Need assistance with coding? Unsure how to manage an email? These are scenarios where chatbots thrive. As previously stated, refrain from directly copying and pasting company code into chatbots, but generic snippets might be permissible, and you can ask for coding functions in specific languages as needed. Though chatbots have their limitations, they remain valuable for fundamental tasks.
AI chatbots can also help with:
Summarizing PDFs
Generating visuals for presentations
Idea brainstorming
Proofreading emails and documents
Automating monotonous tasks
Numerous companies are also creating personalized AI chatbots for customer service or internal communications. Knowing how to utilize these chatbots can provide you an advantage over colleagues who may not.
Grammarly
Grammarly is a useful tool that predates the AI surge. Fundamentally, Grammarly serves as a writing assistant that enhances grammar choices and punctuation utilization. I have used it for several years to refine my punctuation, and it has proven to be highly advantageous. Grammarly additionally offers a desktop application for integration with other software.
Those choosing the Pro subscription gain access to an AI writing assistant that employs existing tools to aid in the quick and efficient composition of emails and briefs. I advise reviewing anything it produces to ensure precision, but it is generally a beneficial tool. It is simple to install and functions in all primary browsers alongside its desktop application.
Otter.ai
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